Assigning Hourly Annual Leave to an employee

Assigning Hourly Annual Leave to employee time off, annual leave, Hourly Leave

Before you can assign an employee to Hourly Annual leave, it must be enabled by an admin for your company and activated in that employee's office

Once this has been completed any Admin or manager with directory access can update their employees with the Hourly time-off system.

What is the Hourly Annual Leave system and how does it work?

Hourly annual leave must be applied to the full leave year. Switching mid-year will convert all existing leave requests from days into hours based on the number of hours they worked in their work pattern for that day.

Turning on Hourly leave will display their annual leave allocation in Hours rather than days, The employee's manager will allocate them a set number of annual leave hours for that year

How to activate accrued annual leave for your employees

To do this, you need to first make sure you turn on the allow annual leave accrual option. You must make sure this is turned on for the company as well as for the office.

To turn on for the company:

Select Settings in the black ribbon
Select Company in the left hand ribbon
Scroll to the bottom of the page, select the 'allow annual accrual option' and submit

To turn on for the office:

Select settings from the black ribbon
Select offices from the left-hand ribbon
Choose your office ( in this case head office ), select the drop-down in settings, and select the time-off option
Scroll to the bottom of the page, select the annual leave accrual option and submit.

This option is now turned on for both the company and the office.

To assign hourly annual leave to an employee:

Select Directory on the black ribbon
Locate the employee
Press View
In the employee's Summary page, press Edit next to their Annual leave entitlement

When you click Edit, you'll see the below screen. To turn on Hourly leave just select this option from the 'Leave Type' dropdown menu

When you select Hourly leave, a popup window will appear asking you to confirm how many hours are in a standard day for annual leave purposes. This value is required to allow us to convert any manual adjustments or carryover from Days into Hours.

When you have entered a value here, click Change and you will then be able to set the employee's annual leave allocation in hours. (This would usually be the value you entered or how many hours are in 1 leave day, multiplied by how many days of annual leave the employee was previously allocated