Ask HRBot
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      Protecting Your Privacy with Ask HRbot

      AI,

      HRLocker values your privacy and is committed to ensuring that your personal information remains secure. With the introduction of Ask HRbot, we want to assure you that your data is handled with the utmost care.

      Key Privacy Features of Ask HRbot

      No Use of Personal Information for AI Improvement

      Your questions and any personal information you provide to Ask HRbot will not be used to improve AI features. The AI is designed to function independently of user data.

      Admin Control Over Ask HRbot

      Admins have full control over the Ask HRbot feature. They can enable or disable it for specific employees or for the entire company.

      Permanent Disable Option

      If desired, the Ask HRbot feature can be completely disabled for the entire company. This ensures that the feature cannot be enabled for any user at any time. Contact HRLocker support to permanently disable this feature.

      Limited Search Scope

      Ask HRbot does not search the internet broadly. It strictly retrieves information from two authoritative sources: the Irish Citizens Information and the UK Citizens Advice websites. This ensures that the information provided is reliable and relevant to HR-related queries.

      Question History and Deletion

      Ask HRbot keeps a history of questions asked by users. However, users have the ability to delete their question history at any time, ensuring control over their own data.

      Referenced Information

      When an answer is given by Ask HRbot, it includes references and a link to those references. This allows users to verify the information and access the original source for further details.

      How Admins Can Manage Ask HRbot

      Enabling/Disabling Ask HRbot for Employees

      1. Log In as Admin: Log in to your HRLocker account as an admin.
      2. Access Company Settings: Navigate to the company settings section.
      3. Toggle Ask HRbot: Enable or disable the Ask HRbot feature.
        • After it is enabled in the company settings, it can then be enabled for each individual employee.

      Permanently Disabling Ask HRbot

      • Permanent Disable Option: Contact HRLocker support to permanently disable Ask HRbot.

      Important Considerations

      • Confidentiality: All interactions with Ask HRbot are confidential. No personal or company-specific information is stored or used beyond the immediate response to your query.
      • Secure Information Retrieval: The AI retrieves information solely from the Irish Citizens Information and the UK Citizens Advice websites, ensuring that responses are based on credible and trusted sources.
      • No External Searches: Ask HRbot does not search external websites, social media, or any other online platforms, minimizing the risk of misinformation.
      • Question History Management: Users can view and manage their question history through a dedicated tab, providing transparency and control over their interactions. The option to delete question history ensures that users can maintain their privacy as needed.
      • AI-Generated Responses: Please note that answers generated by Ask HRbot are AI-generated and might not always contain accurate information. Users are encouraged to verify important information from the original sources.
      • References Provided: All answers include references and links to the sources from the Irish Citizens Information and the UK Citizens Advice websites for users to verify the information provided.

      Conclusion

      HRLocker is dedicated to safeguarding your privacy while providing valuable tools like Ask HRbot to enhance your HR experience. With strict controls and privacy measures in place, you can use Ask HRbot confidently, knowing that your information is protected and secure.

      For further details or assistance with managing Ask HRbot, please contact HRLocker support.