Work Pattern Rotations
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      1. The HRLocker Help Center
      2. Work Patterns
      3. Work Pattern Rotations

      Work Pattern Rotations-Overview

      Creating and assigning Work Pattern rotations

      Work Pattern Rotations Management

      As an admin or manager with settings permission in HR Locker, you can now easily create and manage work pattern rotations for employees. This functionality streamlines the process, giving you greater control over scheduling and enhancing organizational efficiency.

      Accessing Work Pattern Rotations

      To access the Work Pattern Rotations feature:

      1. Navigate to the "Company Work Patterns" page.
      2. Click on the "Work Pattern Rotations" option.

      Creating Work Pattern Rotations

      1. Initial View:

        • Click "Work Pattern Rotations".
        • You'll find an option to "+ Add New Work Pattern Rotations" along with table headings for Name, Number of Rotations, and Actions.

      2. Rotation Configuration Page:

        • Enter a name for the rotation.
        • Configure the rotation with two initial rows labelled "Week 1" and "Week 2."
        • Each row includes a dropdown menu with all active company work patterns for selection.
        • Additional weeks can be added using the "Add Week" button.

      3. Saving and Cancelling:

        • Save your configuration changes using the "Save" button.
        • Cancel the operation if needed.

      Managing Rotations

      Once a rotating work pattern is saved, it appears in a table on the Work Pattern Rotations page. Here's what you can do:

      • View details, assign, edit, or archive rotations using the action buttons.
      • Filter between "Active" and "Archived" rotations using a dropdown filter at the top of the table.
      • Archived rotations remain accessible for reference but are inactive and can no longer be assigned.

      Assigning Rotations

      You can assign rotations to employees through the "Assign" page:

      • Select the desired rotation and specify a start date for selected employees.
      Editing Rotations

      Editing a rotating work pattern is straightforward:

      • Access the "Edit Rotating Work Pattern" page.
      • Modify rotation details, including the name and assigned work patterns for each week.
      • Save changes to update the rotation configuration.

      Permissions and Access

      Permissions for accessing and managing work pattern rotations are as follows:

      • Admins have full control over rotation creation, editing, and assignment.
      • Managers with Time On permission can assign rotations but cannot create or edit them.
      • Managers with direct reports have limited editing capabilities based on their managerial responsibilities.
      • Managers with directory permission can assign rotations to employees they have permissions for.

      Editing existing work patterns.

      • To be clear. Editing a work pattern is not possible. Work patterns can be re-assigned.
      • Work patterns can not be edited once their are assigned, the times and working days are locked.
      • If you created a work pattern with an error, you can archive it and delete it
      • If you need to change an employee's work pattern, you need to assign a different work pattern to them
      • The reason for this, is that work patterns are shared amongst many offices and employees, and editing one could have unforeseen consequences affecting other employees employment records.