Managing and Editing Employee Sick Leave

editing and splitting sick leave, managing employee sick leave

In HRLocker, employees can record their own sick leave, which initially saves as a default sick leave type. However, managers have the ability to edit these entries to better categorize the leave based on specific needs.

This guide explains how managers can reclassify default sick leave and split it into multiple types if necessary.

Steps to Edit Default Sick Leave

• Access the Employee’s Sick Leave Log:

  • Navigate to the employee's sick leave log within the employees Time Off.
  • Select the specific sick leave entry that needs to be edited.

• Change the Type of Sick Leave:

  • If you only need to assign a different type of sick leave without changing the dates:
    • Click on the Type of Leave dropdown box.
    • A list of all created sick leave types for the employee's office will appear.
    • Select the appropriate sick leave type from the list.
    • Submit the changes.

Splitting Sick Leave into Multiple Types

Managers also have the option to split a single sick leave entry into multiple types. There are two methods to do this:

1. Split by Date

• Step-by-Step Instructions:

  1. Select how many records you want to split this leave into.
  2. Choose Split by Date.
  3. Start Date: This is the start date for the leave and can be edited.
  4. First Type of Leave: Select the leave type for the first record.
  5. Tick the checkbox if this sick leave is a paid leave type.
  6. Next Type of Leave: Select the leave type for the next record.
  7. Next Start Date: Enter the start date for the next record. The previous record will end the day before this start date.
  8. Continue this process until you have entered all required records.
  9. End Date: This is the end date of the final record.

2. Split by Number of Days

• Step-by-Step Instructions:

  1. For the first record, select the number of working days.
     • The system considers the employee's work pattern. For example, if the employee works Monday to Friday and the sick leave spans from Thursday to Wednesday, selecting the first 3 working days will include Thursday, Friday, and Monday.
  2. The next record will start on the subsequent working day, in this case, Tuesday.
  3. Specify whether each record is a paid leave type.

Adjustments:

• Upon submitting the split sick leave, a pop-up box will appear allowing you to adjust the number of paid days if necessary.

Minimum Split:

• The sick leave can be split into a minimum of two records.

Handling Sick Certificates

• If a sick certificate was attached to the original record, it will be duplicated and attached to each new record created during the split.

Sick Leave Records

• Employee’s Sick Leave Log: All sick leave records will be displayed in the employee’s sick leave log.
  • Visibility: The number of paid days for each record will be visible in the log.
  • Editing Permissions:
    • Managers: Can view and edit the number of paid days for each sick leave record.
    • Employees: Can view but not edit the number of paid days.