Clock-in Tablet - How to add and report on Employee PINs

HRLocker's clock-in tablet app requires that each employee has a unique 4 digit PIN. Here's how to create them, and forward them to your employees.

This guide is for Admins and Managers with Directory and Reports access

Enabling Clock-in Tablet:

• The HRLocker Clock-in Tablet is an optional add-on that allows employees to clock in and out from an Android tablet installed on your premises.
• If this feature isn't enabled or you want more information, contact support@hrlocker.com.

Activating Clock-in Timesheets:

• Once enabled, activate Clock-in timesheets for each employee who will use the tablet.
• Go to Directory, select the employee's name, and then Settings.
• Ensure timesheets and clock-in are enabled
• If no PIN number is assigned, then generate a unique PIN or enter in the PIN number you would like the employee to have.

Accessing Employee PINs:

• Employees can view their PIN by logging into HRLocker and accessing their Directory Settings page.
• Alternatively, Admins or Managers with reports access can download a report containing all employee PINs.
• Go to Reports > Employees > Downloads > Tablet Pin Number Report to download the report.

Voice Activation Feature:

• The clock-in app includes a voice activation feature for contactless clock-ins.
• To activate the tablet, employees say the keyword "GO" followed by their 4-digit PIN.
• For example, if the PIN is 1234, they say "Go, 1 2 3 4".
• The tablet listens for this keyword locally and only sends data to the server upon recognizing a 4-digit PIN.
• Background noise may trigger the tablet to listen, but no data is sent until a valid PIN is received.