Payroll Reports
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      Group Employee Payroll Info Report

      An explanation of how to run the Group Employee Payroll Info report and where the report pulls the data from

      It's important to note that the availability of specific features may vary depending on your HRLocker package. If you have any questions about preliminary payroll reporting, please reach out to HRLocker support.



      When generating a payroll report in HRLocker, you'll find various columns of data that provide valuable information about your employees. Here's a list of these columns and descriptions of where the data is populated from:

      Group Employee Payroll Info Report

      • Local Payroll ID:
        • Employee Payroll ID from the Summary page.

      • Employee Preferred First Name:

        • Employee's First Name from the Summary page.

      • Employee Preferred Last Name:

        • Employee's Last Name from the Summary page.

      • Date of Birth:

        • Date of Birth from the Employee's Personal Page.

      • Gender:
        • Gender recorded in the employee's Personal page.
      • Location:
        • The name of the Teams the employee is assigned to in their Summary page. 
      • City:
        • Location of the employee's office. This information can be updated in the 'Edit' Offices screen for each office.
      • Work Telephone Number:
        • The work phone number from the employee's Personal page.
      • Hire Date:
        • Start date from the employee's Summary Page.
      • Start Date of Current Job:
        • Effective date in the employee's Summary page when editing/viewing job title.
      • Business Title:
        • Job Title from the employee's Summary page.
      • Business Line/Function:
        • Populated by editing the description in their Job title History.
      • Job Grade:
        • A field that can be populated by editing the employee's Job title.
      • FTE (Full Time Equivalent):
        • Located in the employee's Terms of Employment screen in the Full Time Equivalent field.
      • Headcount Category:
        • Located in the employee's Terms of Employment screen in the Employment Type field.
      • Cost Centre:
        • Added in the 'Comps and Bens' screen for each employee. You need to give them a salary and assign a cost center here.
      • Legal Entity:
        • A field in the Edit office settings page for each office.
      • Job Category:
        • Currently not populated; always empty.
      • Termination Date:
        • The End Date in the Terms of Employment page for terminated employees.
      • Termination Reason:
        • The Reason for Leaving field in the Terms of Employment page for terminated employees.


      These columns provide comprehensive employee data that can be useful for payroll processing and reporting within HRLocker. Ensure that the relevant information is correctly populated and maintained to ensure accurate payroll management.