Leave Types
      Back to home
      1. The HRLocker Help Center
      2. Leave Types

      How to create a mandatory holiday

      How to create a mandatory holiday, mandatory office holiday, mandatory annual leave

        HRLocker allows you to create and manage mandatory holidays for your office. This feature ensures that all employees are aware of these holidays and that their leave balances are accurately adjusted if applicable. Here’s how to set up mandatory holidays in HRLocker.

        Steps to Create Mandatory Holidays

        • Navigate to Office Settings:

          • Log in to your HRLocker account.
          • Go to the Office Settings section.

        • Select Time Off:

          • Choose the Time Off option for the relevant office.


        • Add a Mandatory Holiday:

          • Click on Add New

          • Enter the name of the holiday.
          • Enter the date of the holiday.

        • Deduct from Annual Leave (if applicable):

          • If you want the mandatory holiday to be deducted from the employee’s annual leave balance, check the box labelled  Flag as Annual Leave and deduct from all staff's Annual Leave allowance.

        • Save the Holiday:

          • Save the mandatory holiday.
          • Note that this process will need to be repeated for each individual office where the holiday applies.

        Visibility of Mandatory Holidays

        • Who's Off Calendar:

          • All mandatory office holidays will be visible in the Who’s Off calendar, making it easy for everyone to see scheduled office closures.

        • Approved Leave:

          • Deductible Mandatory Leave: If the holiday is set to deduct from annual leave, it will be shown as Approved Leave in the Who’s Off calendar.

        • Office Holiday:

          • Non-deductible Mandatory Leave: If the holiday is not deducted from annual leave, it will appear as an Office Holiday in the Who’s Off calendar.

        Employee Time Off Logs and Timesheets

        • Time Off Logs:

          • Deductible mandatory leave will be recorded in the employee's time off logs as Mandatory Annual Leave.

        • Timesheets:

          • Both deductible and non-deductible office holidays will appear on the employee’s timesheets.
          • They will be displayed in their relevant colours, providing a clear visual distinction between the two types of leave.

        For further assistance or detailed guidance on setting up mandatory holidays in HRLocker,  contact HRLocker support.