Navigating the 'My Time On' Section

Navigating the 'My Time On' Section in HRLocker

The 'My Time On' section in HRLocker is designed to help employees and managers efficiently manage timesheets. Here’s a comprehensive guide to help you navigate through different tabs and functionalities within this section.

Default View and Navigation

• Default Timesheet View: Upon accessing the 'My Time On' section, your view will default to your own current timesheet, which corresponds to the current date.

• Navigating Weeks:

  • Next Week: Click 'Next Week' to view the upcoming timesheet.
  • Previous Week: Click 'Previous Week' to view the past timesheet.
  • Specific Date: To view a timesheet for a specific date, use the calendar input to enter your desired date.

• Selecting Another Employee (for Managers):

  • If you are a manager, you can select another employee's timesheet by choosing their name from the dropdown menu located at the top right of the page.

Timesheet Status Tabs and Editing Permissions

Unsubmitted Tab

• Overview: This tab shows any timesheets that have been saved but not yet submitted.
• Editing Permissions for Clock-In Employees:
  • Employees: Employees who clock in/out cannot edit their own timesheets. 
  • Managers/Admins: Managers and admins can edit saved or submitted timesheets of employees who clock in/out. However, they cannot edit their own timesheets if they themselves use clock-in/out functionalities.

Awaiting Approval Tab

• Overview: Contains timesheets that have been submitted but not yet approved.
• Accessing and Editing Timesheets:
  • Initially, no results will be displayed for managers.
  • Press 'Show All' or use filters to view timesheets awaiting approval.
  • Managers/Admins can edit these submitted timesheets unless they pertain to their own clock-in/out records.

Archive Tab

• Overview: Stores all the timesheets that have been approved.
• Reactivating Approved Timesheets:
  • Approved timesheets cannot be directly edited. They must be reactivated by a manager/admin, which will set them back to an unsubmitted status for further editing.

Work Patterns Tab

• Viewing Work Patterns: A tab called 'Work Patterns' allows employees and managers to view the work pattern assigned to them. This tab provides clarity on expected work hours.
• Editing Work Patterns:
  • Managers with the necessary permissions and admins can change the work pattern assigned to an employee. This flexibility helps to accommodate changes in work schedules.

By familiarizing yourself with these functionalities and editing restrictions, you can effectively manage your and your team's timesheets in HRLocker, ensuring a smooth workflow and timely processing of work hours. For further assistance, please contact HRLocker support.