HRLocker Features

A Comprehensive Overview of HRLocker Features

It's important to note that the availability of specific features may vary depending on your HRLocker package. If you have any questions about the inclusion of certain features, please reach out to HRLocker support. They can provide you with accurate information about the features available in your package and address any inquiries you may have. Contacting HRLocker support ensures that you receive the most up-to-date and relevant information about the features and capabilities of HRLocker.


  • The Dashboard features a noticeboard that displays important information for all employees.
  • The dashboard offers different views for admins, managers, and employees, ensuring relevant information is easily accessible to each user.
  • Admins can access Recent Activity, Upcoming Events, Who's Logged in, Who's Off, and Quick links to specific features.
  • Employees can view Recent Activity, Upcoming Events, and tasks that need to be completed.

Time On

Efficient time management is a cornerstone of HR operations, and HRLocker excels in this area. The Time On feature enables employees to record their working hours, clock in and out, and track time spent on specific projects. Managers can review and approve timesheets, ensuring accurate and timely payroll processing.

  • Time On sheets can be prepopulated with hours for an employee's working week.
  • Employees have the option to clock in and out.
  • Time spent on projects can also be recorded.
  • At the end of the week, employees submit their timesheets for approval by a designated manager.
  • IP address restrictions can be set to ensure clock-ins occur within approved locations.


Managers can create projects and assign them to specific offices, departments, or employees. This feature allows employees to monitor and record the hours they dedicate to different projects.

  • Projects can be created and assigned to offices, departments and employees.
  • Employees can accurately track their time spent on various projects.

Time Off

Managing employee leave and absence becomes hassle-free with HRLocker's Time Off feature. Employees can conveniently request time off, view their remaining leave balance, and track approved and pending requests. Managers can easily review and approve leave requests, ensuring smooth scheduling and maintaining optimal workforce coverage.

  • The Time Off graph allows employees to track their Annual Leave, taken and booked days, and remaining days.
  • Booking time off is user-friendly, and managers can approve or decline holiday requests.
  • Sick leave can be recorded, and relevant certificates can be uploaded.
  • Comprehensive reporting is available for time-off data.

Who's Off Calendar

Employees can view the Who's Off calendar to see who has scheduled time off.

Managers can monitor the calendar to avoid excessive employee absences on specific days and can decline holiday requests.

Leave types are color-coded for easy identification.

CPD/ Training Records

Continuous Professional Development (CPD) plays a vital role in employee growth and skill enhancement. HRLocker's CPD/Training Records feature enables managers to assign CPD to employees. Employees can upload certificates and track their training progress, while managers receive reminders for certificate renewals, ensuring compliance and continuous learning.

  • Continuous Professional Development (CPD) can be assigned to employees.
  • Employees can upload certificates related to assigned CPD items, such as Safepass or Manual Handling.
  • Expiry date management sends reminders to both the manager and employee before certificates expire.
  • The system allows for the creation and assignment of multiple CPD items.
  • All certificates can be recorded and accessed within the system.

HR Docs/ Digital signatories

Managing HR documents becomes seamless with HRLocker. This feature allows the assignment and digital signing of documents, reducing paperwork and manual processes. Employees and managers have easy access to important HR documents, ensuring compliance and improving document management efficiency.

Employee Directory

The Employee Directory feature serves as a centralized repository for employee information. It includes personal details, terms of employment, contract agreements, salary information, and compensation and benefits. This comprehensive directory enhances HR processes, facilitates communication, and simplifies employee information retrieval.


HRLocker offers robust reporting capabilities, providing valuable insights into HR data. Reports can be filtered based on office, department, employees, and date ranges. 

  • Reports are categorized providing comprehensive information in a mixture of visual and downloadable formats.


Regular performance reviews are crucial for employee development and engagement. HRLocker's Review feature simplifies the review process by enabling managers and employees to schedule and conduct performance reviews. Stored reviews can be accessed for future reference, enhancing performance management and fostering a culture of continuous improvement.

Project Management

HRLocker empowers organizations to effectively manage portfolios, programs, projects, and tasks within a unified project management platform. This integrated approach enhances project visibility, collaboration, and resource allocation, ultimately contributing to improved project success rates and organizational efficiency.

Preliminary Payroll Reporting

HRLocker simplifies the payroll reporting process by offering preliminary payroll reports. These reports, available in Excel or CSV format, consolidates employee hours worked and leave taken, all in one easily accessible report.

Compliance Reports

Breaks Not Taken:

HRLocker includes a dedicated report that highlights instances where employees have not taken their required breaks. This report alerts managers to potential compliance issues and enables them to take necessary actions to ensure employees receive their mandated rest periods.

Rest Periods:

The report identifies employees who have not received the required rest periods between shifts or within specific timeframes.

Average Weekly Hours:

HRLocker's compliance reports provide an overview of average weekly hours worked by employees, enabling managers to ensure compliance with legal requirements and take appropriate measures to manage employee workloads.

Manager Alerts:

HRLocker's compliance reporting features manager alerts.

Right to Work Documentation

HRLocker offers a dedicated feature for storing and managing Right to Work documents. This feature provides a secure and centralized repository where managers can upload, store, and access documents related to employees' right to work in compliance with immigration and employment regulations.

Background Check Documentation

HRLocker includes a specific functionality for storing and organizing Background Check documents. This feature allows managers to securely store and manage documents related to pre-employment background checks, such as criminal records checks, reference checks, and verification documents.

Pensions Management

HRLocker includes a feature specifically designed for managing employee pensions. This feature allows managers to upload and store pension plans and related documents for each employee, ensuring easy access and efficient management of pension information.

Support and Mobile Compatibility

HRLocker provides comprehensive customer support, ensuring prompt assistance and resolution of queries.

Additionally, HRLocker is mobile-compatible, allowing users to access all features and functionalities on smartphones and tablets, providing flexibility and convenience.

HRLocker has a dedicated Time On app, specifically designed for employees to clock in and out. The Time On app has a user-friendly interface, making it easy for employees to track their working hours and ensure accurate timekeeping. 

Any additional queries please contact HRLocker support here